Arbitration Support & eDiscovery

Rapid Email Review in a High-Volume Arbitration Matter

Legal teams used Docwize to process and search approximately 150GB of Outlook PST data under severe time constraints, rapidly identifying communications relevant to key technical and supervision issues in an ongoing arbitration.

Legal team reviewing email communications on screen in a professional setting

Email archive analysis

Diagram showing an email archive connected to dispute topics including QA/QC, site supervision, coating specifications, and transmittals, with a communication activity timeline below

~150GB of PST data processed

Large-scale Outlook email collections were ingested, indexed, and made searchable within the platform.

Complex technical keyword criteria applied

Structured search criteria covering supervision, QA/QC, technical specifications, and deliverables were applied systematically across the full dataset.

Results grouped by dispute issue

Emails were tagged and categorised by arbitration topic, enabling legal teams to review by issue rather than custodian or date alone.

Defensible methodology under time pressure

The structured, repeatable search approach gave investigators a documented basis for their review decisions ahead of critical procedural deadlines.

The challenge

Legal teams involved in an ongoing arbitration received several large Outlook PST files shortly before critical procedural deadlines. The matter required urgent identification of emails relating to supervision responsibilities, QA/QC processes, structural steel works, deliverables and site manning, and technical specifications and material systems. The review involved highly technical terminology — including references to material specifications, technical standards, and engineering supervision processes — and investigators needed to rapidly isolate potentially relevant communications across a large, fragmented email collection while maintaining a defensible search methodology.

The approach

Docwize ingested and indexed the PST datasets — including email content and attachments — and applied structured keyword search criteria across the full collection. Results were grouped and tagged by issue category, enabling rapid review and prioritisation within a searchable, defensible environment under significant time pressure.

•Ingest large Outlook PST collections
•Extract and index email content and attachments
•Apply structured keyword search criteria
•Tag and group results by dispute issue category
•Prioritise communications for legal review

What the analysis revealed

Concentrated technical correspondence

Relevant communications clustered around specific supervision, QA/QC, and technical specification topics, allowing review effort to be focused on the most material custodians and discussions.

Cross-topic linkage

Search results revealed overlap between supervision discussions, deliverables, and technical specifications — connections that would have been difficult to surface through manual review alone.

Accelerated issue prioritisation

Structured keyword criteria enabled legal teams to direct their review efforts toward the most relevant custodians and communications, accelerating the overall review under a compressed arbitration timeline.

Outcome

Docwize enabled legal teams to rapidly identify relevant communications, apply structured and repeatable search methodologies, and isolate technical discussions across a large dataset — all within the constraints of urgent procedural deadlines. By structuring and searching large-scale email collections under severe time pressure, the platform gave the review team a defensible, systematic basis for focusing on the communications most relevant to the arbitration issues in dispute.

Facing a time-sensitive eDiscovery review?

Docwize helps legal teams rapidly process and search large email collections under arbitration and litigation deadlines. Get in touch to discuss your matter.

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