Procurement & Vendor Compliance
Procurement teams used Docwize to structure vendor qualification workflows and apply invoice matching controls across fragmented procurement processes.
Vendor qualification analysis
4-gate qualification workflow
Structured approval pathway for specialist contractors across financial, safety, technical, and legal gates.
13 document types validated
Required vendor documentation extracted and validated against qualification criteria.
25,753 quotes processed
Procurement activity structured and linked to vendor qualification status within the platform.
18,701 purchase orders issued
Purchase orders tracked and matched against goods receipts and invoices.
Vendor onboarding and invoice approval processes were spread across emails, spreadsheets, procurement systems, and supporting documentation. Teams needed a clearer way to track qualification status, missing requirements, and invoice reconciliation before payment approval.
Docwize structured vendor qualification workflows, extracted and validated required documentation, and tracked approval progression across qualification gates. Qualification status was linked to procurement activity, and three-way invoice matching controls were applied across invoices, purchase orders, and goods receipts.
Most qualification delays resulted from incomplete supporting documentation rather than failure of substantive review.
Specialist contractors required additional technical and safety review stages that could not be handled through a general supplier process.
Linking invoice matching to qualification status improved procurement oversight and exception identification.
Docwize enabled procurement teams to standardise vendor qualification workflows, identify missing documentation earlier, improve invoice reconciliation visibility, and maintain auditable procurement controls.
Docwize helps procurement teams structure vendor qualification and connect invoice review to compliance records. Get in touch to discuss your requirements.